POST TITLE: Office Manager/PA

DEPARTMENT: Memoria Group

HOURS: Full-time (40 hours a week)

RESPONSIBLE TO: Deputy CEO

SALARY: £35,000 per annum

Job Purpose

To provide administrative support to the Deputy CEO with management of certain key functions for the business

Outline of Primary Duties

PA/EA Duties

Provide diary management support to the Deputy CEO of Memoria Ltd

Report writing/reviews

Support construction process for new crematoria and COLC.

Provide administrative support to all online memorial sales

Book venues, meetings and events

Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.

Take meeting minutes as required

Assist Deputy CEO with private engagements, personal shopping and medical appointments

Complete general research tasks both in industry and non-industry related tasks.

Organise travel support for all senior and relief managers.

Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.

Support directors with the compiling of monthly expense claims.

Marketing Duties

Assist with the management of website content

Assist any change to marketing material - managing the sign off process

Work closely with Senior team to ensure that content is appropriate

Office Management Duties

Assist with the management of the Company fleet including:

o Insurance

o Servicing

o Fuel card allocation

o Tolls and charges

Ensure that the office has supplies for catering, cleaning etc

Manage any requirements for building maintenance

Manage off-site archiving process

Authorising invoices for cleaners, archiving

Key Competencies

High level of Word, Excel and systems experience

Good communication skills

Initiative and the ability to prioritise/manage own workload

Adaptability

Integrity, sensitivity and commitment

Attention to detail